Onboard.AI

Revolutionize HR onboarding with AI + Automation: Smart, Scalable, Seamless

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Empower HR to focus on people, not paperwork.

Streamline your entire employee onboarding lifecycle with Total eBiz Solutions’ AI-powered HR Automation Suite—built on top of robust cloud platform.

Complete End-to-End HR Onboarding Journey—Powered by Intelligent AI and Smart Automation

We don’t just automate HR processes—we reinvent them for the digital era.

Job Posting
Initiation

HR team accesses a user-friendly front-end app
Auto-routed for approval using smart workflows
Mobile-friendly, standardized input ensures accuracy

Smart CV Collection & AI Matching

Using smart assisted bots, the system collects CVs from designated folders.
Parses, analyse, and ranks CVs in seconds based on job-fit criteria, using AI Assistant.
Rapid shortlisting
Automated alerts to HR on top matches
Simplified candidate selection.
Automated internal approvals before proceeding to onboarding.

Onboarding Request Submission Via Smart Forms

Employment Type (Full-time, Intern, Remote, etc)
Department, Manager, and Buddy
Joining Date, ID proofs, bank details
Custom onboarding checklists for HR, IT, Admin
Workflows automatically route these for layered approvals.

Seamless Multi-Level Workflow

Enable hiring team approval
Enable HR Admin verification
Enable automatic task generation post-approval

Automated task creation & checklist generation. 

For HR – ID verification, policy briefings
For Admin – Payroll system access, registration
For IT – Laptop assignment, email provisioning
Bot handles repetitive backend tasks swiftly and reliably.

Intelligent task Execution & Team Collaboration

Ensuring task completion visibility
Ensuring SLA compliance
Ensuring real-time collaboration across HR, Admin, and IT

Personalized Onboarding Communications

Consolidate task status and trigger AI-generated onboarding summary emails
Embedded resource links via Smart Forms
Printable onboarding documents for HR records

Interactive Orientation Through AI Driven Chatbots

AI Chatbots guide employees through Company overview
Familiarise employees with Interactive security & policy walkthrough
Guide employees for training videos and assessments
Guide employees with FAQ sessions

Final Onboarding Steps

Smart Forms enable employees to upload any pending documents.
Automated Workflows verify completeness before onboarding
Everything is archived digitally for future reference and audits.

Contingency Handled: No-Show Automation

HR submits cancellation request. 
Workflow notifies Finance, IT, Buddy, and Reporting Manager
Admin gracefully closes the onboarding loop
Maintain accurate records without the manual chase.

Real-World Ready: Scalable, Secure, and Compliant

Unlock HR agility with AI + Cloud. Partner with TeBS, your trusted automation ally. With TeBS, your HR teams gain more than just tools. They gain time, clarity, and strategic insight to focus on what truly matters – people.

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Built for cloud and hybrid infrastructures

Data security baked into every workflow

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Designed for compliance in highly regulated industries

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Supports localization for APAC/global enterprises

Innovation in Action: What Sets TeBS Apart?

TeBS leverages over 20 years of automation expertise and leadership to power its AI driven HR Automation Suite, turning deep domain knowledge into a strategic advantage with proven business impact.

60%+ HR productivity improvement

Up to 40% faster onboarding cycle

Significant cost savings by replacing traditional HRIS tools

25–40% improvement in operational efficiency

Reduction of repetitive manual tasks

Global scalability of onboarding processes

Significant cost optimization via automation